UCI Canvas

Uploading Grades to Canvas & Final Grades Transfer

Prepare grades from outside Canvas for import

You can import scores directly into a Canvas gradebook using a CSV file, but the contents of that file must be in a very specific format. To help facilitate the import of scores, the EEE team has developed a tool that will help instructors convert existing files into the import format for the Canvas gradebook.

The process takes place in three steps:

  1. Format scores in a CSV file
  2. Run the CSV file through the converter
  3. Import into Canvas Grades

Here is a video demonstration of the complete process, using the grade conversion tool

Step 1: Format scores in a CSV file

As a first step, you will need to create a comma separated value (or CSV) file that includes the following:

  1. Information about the assignment (i.e. title and points possible)
  2. Either the UCInetID or the Student ID numbers of the enrolled students
  3. Student scores

Comma Separated Value (CSV) Text File

The first row should contain a comma, followed by the title of the assignment. The second row should contain Points Possible, followed by a comma, then the number of points possible. Each subsequent row should contain a student’s id number (student ID or UCInetID), followed by a comma, then the score

For example, a file with UCInetIDs might look something like this:

File for grade converter - text file with UCInetIDs

For example, a file with Student IDs might look something like this:

File for grade converter - text file with Student IDs

Click here for a template CSV file.

Excel File

The contents of the Excel file should match the table included below.

Column A Column B
  Assignment Title
Points Possible ##
Student ID (UCInetID or Student ID) Score

For example, a file with UCInetIDs might look something like this:

File for grade converter - Excel file with UCInetIDs

For example, a file with Student IDs might look something like this:

File for grade converter - Excel file with Student IDs

Click here for a template Excel file.

Note that if you utilize the Excel file, you will need to save it in CSV format prior to submitting the file for conversion.

Step 2: Run the CSV file through the converter

You can access the file converter tool directly within Grades in Canvas.

  1. Open Grades within Canvas
  2. Click Convert file for import Grades Converter Tool
  3. Click Browse to identify the CSV created in Step 1 Select file
  4. Click Next
    Note: If the file includes students who are no longer officially enrolled in the course, you will be prompted to either continue with the process or return to the previous step. If you opt to continue with the process, the students who are not officially enrolled will be omitted from the converted file.
  5. Depending on your browser settings, you may be prompted to open or save the newly generated file
  6. You can then return to the Canvas course space or convert an additional file Next Steps

If an assignment title is included in the first row of the original CSV from Step 1, the converted file will include the information needed to create or import the assignments into the Canvas Gradebook. You can move on to Step 3 to import the assignment scores.

If no assignment title is included in the first row of the original CSV from Step 1, the converted file will include a sample assignment. The Sample Assignment title will appear in the first row — you can replace that with the actual name of the assignment. The second row will contain 0 — you can replace that with the actual points possible. Finally, you can enter the score for each student in the right-most position of the line that begins with their name.

The final format of the file, which can be imported directly into Canvas gradebook, will look something like this:

Sample Converted File

Step 3: Import into Canvas Grades

This updated file can then be imported directly into the Canvas gradebook.

Canvas Guides provided by Instructure

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Submitting Final Grades to the Registrar

Official final grades are not submitted automatically by Canvas, they must be submitted to the Registrar. You can submit official final scores to the University Registrar using the WebGrades Transfer Tool, which is available through Grades during the grade transfer window for primary courses in Canvas.

Transfer official, final grades

To transfer official, final grades to WebGrades:

  1. First, verify your grading scheme for your Canvas course space
    • To do this: Go to your course space, click on Settings, scroll down to Grading Scheme, and click on the View grading scheme link
  2. Then, open Grades in your Canvas course space
  3. Press Transfer to WebGrades Transfer to WebGrades button
  4. Review your grades, and address any special considerations
  5. Press Transfer to WebGrades Final Transfer to WebGrades button

You can then review the final grades within the University Registrar’s WebGrades, and confirm or change the grades, prior to officially submitting the grades.

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Special considerations
Muted assignments

If one or more assignments are muted, the final grade cannot be correctly retrieved in the WebGrades Transfer Tool due to a limitation in Canvas. To transfer your final grades to WebGrades, please unmute any muted assignments in your gradebook.

If you click the Transfer to WebGrades button, you will see the following message:

WebGrades transfer - Muted Assignments

Canvas Guides provided by Instructure

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Final vs. current grade

If one or more of the assignments has at least one blank score, you will be given the option to choose how the scores will be calculated in the total grade. When you click Transfer to WebGrades, you will be prompted to choose one of the following two calculation methods:

To change your grading method, press Change grade calculation.

If you click the Transfer to WebGrades button, you will see the following message:

WebGrades transfer - Total Score Calculation

Important Note: If you have opted to treat ungraded scores as 0, we recommend the blank scores are changed to 0 within the gradebook. This will ensure that students will see the same calculated total score that was submitted to WebGrades.

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Continuing Education (formerly Access UCI) students

Grades for Continuing Education (formerly referred to as Access UCI or Extension) students must be submitted separately to Continuing Education using the following process:

  1. Go to UCI Continuing Education Grade Entry
  2. Click on the appropriate course
  3. Enter the final grades for the Continuing Education students
  4. Press Submit Grades if everything is correct

For additional help, please contact UCI Continuing Education at (949) 824-5414 or dce-services@uci.edu

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Incomplete Grades

According to the UCI Grading Policy an incomplete grade may be assigned when a student’s work is of passing quality but is incomplete for a good cause. The student’s total grade cannot be modified directly within Canvas, but you can modify the letter grade within WebGrades before the final submission.

Shortly after the quarter ends, students will be restricted to a read-only view of the Canvas course space. Students will be able to access materials, but will not be able to submit assignments nor interact with the course in the same way as they did during the quarter.

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